Polish Embassy Funding in Kenya

The Small Grants Fund – general information

The small grants scheme includes Polish diplomatic missions that conduct development projects by themselves or in cooperation with local partners. Aimed at achieving the Millennium Development Goals, these projects enhance the lives of socially disadvantaged groups and provide them with better prospects for the future. The assistance is predominantly addressed to women and children, especially in terms of poverty eradication, educational opportunities and health care improvement.

Projects include not only small-scale infrastructure investments (i.e. so-called hard projects, such as renovation of facilities, construction of wells, purchase of equipment), but also trainings for local communities (i.e. soft projects).

Despite relatively small budgets, these cost-effective initiatives have a substantial impact on beneficiaries as the assistance reaches them directly. Prepared and initiated at a local level, projects take into account the real needs of the most vulnerable groups as well as the social and cultural reality of a given community. Project management does not generate additional costs as it is part of the diplomatic mission’s responsibilities. That is why the entire amount devoted to a particular project directly reaches its beneficiaries.

Development projects are carried out by Polish diplomatic missions or by their local partners, such as local NGOs, public institutions, local authorities or Catholic missions, which, apart from their religious activity, implement projects improving the living standards of the local people.

Diplomatic missions are responsible for the organizational, financial and reporting sides of the project. Nevertheless, the project initiative always comes from local partners and beneficiaries who take charge of the proper distribution of resources and the maintenance of project’s results after the Polish aid financing has finished. Project initiators present their ideas to the relevant diplomatic mission which chooses the most valuable initiatives. Then, under the form of a project application, it is presented to the MFA headquarters in Warsaw for final approval.

Projects can be conducted in every developing country on the OECD DAC list of ODA recipients.





The Small Grants Fund – how to apply ?

The Small Grants Fund resources are distributed by the Ministry of Foreign Affairs on the basis of an annual intake. Project proposals are submitted by Polish Embassies in developing countries.

Eligible entities to apply for funds:

  • Local non-governmental organizations,
  • International non-governmental organization registered outside Poland,
  • Catholic Missions and other faith-based organizations,
  • Public Utility Institutions,
  • Local and Central Administration Bodies,
  • Mass- media.

Proposals submitted to the Embassy of Poland in Nairobi have to cover one of the following areas of support:

  • Education and Social and Vocational Empowerment,
  • Environmental protection,
  • Health care.

Projects should be addressed to one of the following countries: Burundi, Kenya, Comoros, Madagascar, Mauritius, Rwanda, Seychelles, Somalia, Tanzania and Uganda.

Those interested in applying for a subsidy from the Small Grants Fund are requested to fill in the following application form and send it to nairobi.secretary@msz.gov.pl

Download the application form

Applications regarding projects for the following year should be submitted to the Embassy by the end of November of the year preceding the one of project implementation. Please note, that the Small Grants Fund can only support projects that do not exceed one year and projects that starts not earlier than June and will be finalized by the end of December.

The Embassy reserves the right to respond only to selected applications.  The ones selected may be requested to provide additional information on the project and to prepare a complete project proposal, which then will be submitted to the MFA’s further assessment. The intake’s results are usually announced in the first part of the year, e.g. the year of project implementation.

For more information, visit the official Polish Embassy in Kenya Website

For technical support in proposal writing, contact us

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